Download here: http://gg.gg/o7tob
*Powerpoint 2016 Mac Printing Slideshow For Notes Download
*Powerpoint 2016 Mac Printing Slideshow For Notes Free
Before a PowerPoint presentation is to commence, you might be willing to print out your slides for review or to aid you during your presentation. Moreover, if you have speaker notes added to those slides, you might want to have your notes handy with the printed slides. However, the default printer settings usually print slides without speaker notes.
Printing Slides is a Joke To my knowledge, this is mainly an issue with PowerPoint for Mac as my colleagues who use PCs don’t have this issue. When you go to print the slides, they look fine if there are multiple on a page or if you print the notes version, but if you try to print 1 slide per page the images blur when printing! Now, it was just a matter of printing off the slides along with the notes, which is easy enough to do. You just go to the Office button and select Print. When you choose the final details of your print, under ‘Print what:’ you just choose Notes Pages and that would be exactly what my user wants. How to print your PowerPoint speaker notes If you’re looking to save some ink and would rather not print the slide thumbnails itself, you can easily do so by going to View Notes Page and deleting the slide thumbnails manually. Then follow steps 1 and 2 again to print the notes page, this time without the thumbnails. Start the PowerPoint Slide Show and in Teams just share the PowerPoint window, not the full screen. Move your mouse over the PDF and use your mouse wheel to scroll the notes pages. If you accidentally click on the PDF window, click on the edge of the PowerPoint window to return focus to PowerPoint so you can advance your slides.Adding Speaker Notes to Slides
In case you are new to the concept of speaker notes, you can add them from the Normal view in PowerPoint. This is also the default view for PowerPoint. Needless to say, you can switch to the Normal view via the option located at the bottom of the PowerPoint window or via View (tab) –> Normal. Once in the Normal view, click Notes to start adding speaker notes.Print Slides and Notes
By default, speaker notes are visible in plain text format. To print PowerPoint slides with notes, go to File –> Print.
Once you get to the printer options, go to Settings, open the menu that says Full Page Slides and select Notes Pages.
Before printing your slides and notes, you can also choose to print them in Grayscale or Color (depending upon your printer type and preferences). Other options in the Settings section will allow you to choose the slides, the slide numbers, slide order (Collated or Uncollated) to print and the slide orientation (Portrait or Landscape).
Finally, click Print to print your notes with slide thumbnails.Printing Slides and Notes with Formatting
Sometimes, mere text isn’t enough. This is why one needs to add images and notes with custom formatting. You can do this by going to View (tab) –> Notes Master.
While you can add formatting to your notes via View (tab) –> Notes Page, however, to add ‘art’ (e.g. shapes or a company logo), you will require switching to Notes Master.
Once in the Notes Master, you can stylize your content, as well as add images, shapes, symbols, background styles, etc.
Once you have formatted your notes using Notes Page or Notes Master, go to File –> Print –> Settings and select Notes Pages, followed by Print to print your slides with stylized speaker notes.
For demonstrative purposes we used the Creative 3D Box Diagram Template for PowerPoint for this post. If you want to download high-quality PowerPoint Templates with customizable slide objects, see our gallery for Premium PowerPoint Templates and refer to plans and pricing details for our catalogue of 7000+ PowerPoint Templates.
One of the most common questions that has been asked about presenting PowerPoint slides in a Microsoft Teams meeting is how to use Presenter View if you only have one screen. Presenters who use this mode have been accustomed to adding their speaking notes in the Notes section below the slides. Presenter View displays the slides on a second monitor or projector and shows you your notes along with a preview of the next slide on your laptop.
With so many business professionals now working from just their laptop, the usual Presenter View doesn’t work because there is no second screen attached. When they start the slide show in PowerPoint, their notes disappear because the slide takes over the screen.
But it can be done in Windows using Presenter View Preview in modern versions of PowerPoint and sharing a hidden Slide Show window in Teams. I have an article with detailed instructions for using Presenter View with 1 screen in Teams on Windows.
If you are using a Mac, you cannot use Presenter View in Teams with one screen to see your notes while the attendees see only your slides. If you do want to use Presenter View in Teams on a Mac, you will have to connect a second screen. You may also want to consider a second screen if you use Windows because it is a simpler setup for Presenter View. In this article I list nine ways to add a second screen and then you can use Presenter View with 2 screens in Windows or use Presenter View with two screens on a Mac.
As a business professional, what are the biggest frustrations, challenges, or struggles you have creating & delivering virtual presentations? Let me know here so I can create articles and videos to solve the biggest issues. Thanks.
If you don’t want to use Presenter View, you can still see your speaking notes while presenting your PowerPoint slides in a Teams meeting using these three methods.Method 1: Print your notesPowerpoint 2016 Mac Printing Slideshow For Notes Download
PowerPoint allows you to print Notes Pages in the print dialog.Powerpoint 2016 Mac Printing Slideshow For Notes Free
This prints the slide image at the top of the page and your notes below. You can change the font size of the notes text by modifying the Notes Master on the View ribbon. I usually increase the font size to at least 14 point so I can see the text easily. If the notes do not fit on the page with the slide image they will continue on the next page (which will not have the slide image). Here’s what one of my Notes pages from a recent webinar looked like.
You can have these pages on the desk in front of you or, if your laptop is raised on a box or platform, you can have the pages standing up in front of that riser. When you are presenting, move the pages out of the way when you finish with each page instead of trying to slide them under the remaining pages. If you have the laptop raised, you could put the pages in a binder and prop it up, flipping pages as you present.
Try not to look at the notes pages too much as the attendees will see your eyes moving away from the webcam.Method 2: Use your notes on the screenStep 1: Create a PDF file of your notes
You can also save the Notes Pages as a PDF. Option 1 is to print them to a PDF. Windows and Mac both include printers or options in the print dialog to print as a PDF. Option 2 is to use the Save a Copy feature to save a PDF. Make sure you go into the options for saving a PDF and select Notes pages as what you want to publish as shown below.Step 2: Set up the PowerPoint Slide Show in a window
Set up your PowerPoint file to display the Slide Show in the window it is in instead of in full screen mode. PowerPoint refers to this as the ’Browsed by an individual’ mode or Reading View. To use this mode, on the Slide Show ribbon, click on the Set Up Slide Show button. In the dialog box, in the Show type section in the top left corner, change the option by clicking on the radio button for ’Browsed by an individual’.
Click the OK button to save the change and exit the dialog box. Now whenever you enter Slide Show mode, the slides are run just in this PowerPoint window, not the full screen. This way of displaying Slide Show mode does not offer all of the features of full screen Slide Show such as laser pointer or inking but includes all animations and transition features.Step 3: Display the notes and slides on your screen
Open the PDF file you saved in step 1 above. Arrange it beside the PowerPoint window. Start the PowerPoint Slide Show and in Teams just share the PowerPoint window, not the full screen. Move your mouse over the PDF and use your mouse wheel to scroll the notes pages. If you accidentally click on the PDF window, click on the edge of the PowerPoint window to return focus to PowerPoint so you can advance your slides.
This method keeps your eyes on the screen all the time and it will appear to the attendees that you are not looking away from the webcam.
I used this method for a webinar recently. The organization was using a different meeting platform but this photo shows how I had my notes on the left side of my screen and the slides in the meeting platform on the right side of the screen. You also see a second device I am using that is connected as a participant so I can see what the audience sees.Method 3: Use a tablet or phone for your notes
You can also use the PDF of your notes you created in the previous method to view your notes on a tablet or phone. This allows you to run your slides full screen if you prefer so you can use the laser pointer or inking capabilities of full screen Slide Show mode.
Because a tablet or phone may be a much smaller screen than your laptop or external screen, make sure the text on the Notes Pages is big enough to read. You can adjust the text size in the Notes Master as described above.
With the PDF displayed on your device, use your finger to scroll through the notes during the presentation. If you can use a device holder to position the device close to your screen you will not have to look away as much to see the notes. A phone holder on a tripod can work or a tablet stand beside your laptop. Make sure you can comfortably reach the device and you are not moving closer to the webcam every time you reach for the screen.
Conclusion
If you use the Notes section of PowerPoint to hold your speaking notes and can’t or don’t want to use Presenter View when presenting in a Microsoft Teams meeting, use one of these three options to see your notes while displaying the slides to the attendees . I usually use Option 1 but try the different options and use whichever option you are most comfortable with.
Dave Paradi has over twenty years of experience delivering customized training workshops to help business professionals improve their presentations. He has written nine books and over 100 articles on the topic of effective presentations and his ideas have appeared in publications around the world. His focus is on helping corporate professionals visually communicate the messages in their data so they don’t overwhelm and confuse executives. Dave is one of less than ten people in North America recognized by Microsoft with the Most Valuable Professional Award for his contributions to the Excel and PowerPoint communities. He regularly presents highly rated sessions at national and regional conferences of financial professionals.
Download here: http://gg.gg/o7tob
https://diarynote-jp.indered.space
*Powerpoint 2016 Mac Printing Slideshow For Notes Download
*Powerpoint 2016 Mac Printing Slideshow For Notes Free
Before a PowerPoint presentation is to commence, you might be willing to print out your slides for review or to aid you during your presentation. Moreover, if you have speaker notes added to those slides, you might want to have your notes handy with the printed slides. However, the default printer settings usually print slides without speaker notes.
Printing Slides is a Joke To my knowledge, this is mainly an issue with PowerPoint for Mac as my colleagues who use PCs don’t have this issue. When you go to print the slides, they look fine if there are multiple on a page or if you print the notes version, but if you try to print 1 slide per page the images blur when printing! Now, it was just a matter of printing off the slides along with the notes, which is easy enough to do. You just go to the Office button and select Print. When you choose the final details of your print, under ‘Print what:’ you just choose Notes Pages and that would be exactly what my user wants. How to print your PowerPoint speaker notes If you’re looking to save some ink and would rather not print the slide thumbnails itself, you can easily do so by going to View Notes Page and deleting the slide thumbnails manually. Then follow steps 1 and 2 again to print the notes page, this time without the thumbnails. Start the PowerPoint Slide Show and in Teams just share the PowerPoint window, not the full screen. Move your mouse over the PDF and use your mouse wheel to scroll the notes pages. If you accidentally click on the PDF window, click on the edge of the PowerPoint window to return focus to PowerPoint so you can advance your slides.Adding Speaker Notes to Slides
In case you are new to the concept of speaker notes, you can add them from the Normal view in PowerPoint. This is also the default view for PowerPoint. Needless to say, you can switch to the Normal view via the option located at the bottom of the PowerPoint window or via View (tab) –> Normal. Once in the Normal view, click Notes to start adding speaker notes.Print Slides and Notes
By default, speaker notes are visible in plain text format. To print PowerPoint slides with notes, go to File –> Print.
Once you get to the printer options, go to Settings, open the menu that says Full Page Slides and select Notes Pages.
Before printing your slides and notes, you can also choose to print them in Grayscale or Color (depending upon your printer type and preferences). Other options in the Settings section will allow you to choose the slides, the slide numbers, slide order (Collated or Uncollated) to print and the slide orientation (Portrait or Landscape).
Finally, click Print to print your notes with slide thumbnails.Printing Slides and Notes with Formatting
Sometimes, mere text isn’t enough. This is why one needs to add images and notes with custom formatting. You can do this by going to View (tab) –> Notes Master.
While you can add formatting to your notes via View (tab) –> Notes Page, however, to add ‘art’ (e.g. shapes or a company logo), you will require switching to Notes Master.
Once in the Notes Master, you can stylize your content, as well as add images, shapes, symbols, background styles, etc.
Once you have formatted your notes using Notes Page or Notes Master, go to File –> Print –> Settings and select Notes Pages, followed by Print to print your slides with stylized speaker notes.
For demonstrative purposes we used the Creative 3D Box Diagram Template for PowerPoint for this post. If you want to download high-quality PowerPoint Templates with customizable slide objects, see our gallery for Premium PowerPoint Templates and refer to plans and pricing details for our catalogue of 7000+ PowerPoint Templates.
One of the most common questions that has been asked about presenting PowerPoint slides in a Microsoft Teams meeting is how to use Presenter View if you only have one screen. Presenters who use this mode have been accustomed to adding their speaking notes in the Notes section below the slides. Presenter View displays the slides on a second monitor or projector and shows you your notes along with a preview of the next slide on your laptop.
With so many business professionals now working from just their laptop, the usual Presenter View doesn’t work because there is no second screen attached. When they start the slide show in PowerPoint, their notes disappear because the slide takes over the screen.
But it can be done in Windows using Presenter View Preview in modern versions of PowerPoint and sharing a hidden Slide Show window in Teams. I have an article with detailed instructions for using Presenter View with 1 screen in Teams on Windows.
If you are using a Mac, you cannot use Presenter View in Teams with one screen to see your notes while the attendees see only your slides. If you do want to use Presenter View in Teams on a Mac, you will have to connect a second screen. You may also want to consider a second screen if you use Windows because it is a simpler setup for Presenter View. In this article I list nine ways to add a second screen and then you can use Presenter View with 2 screens in Windows or use Presenter View with two screens on a Mac.
As a business professional, what are the biggest frustrations, challenges, or struggles you have creating & delivering virtual presentations? Let me know here so I can create articles and videos to solve the biggest issues. Thanks.
If you don’t want to use Presenter View, you can still see your speaking notes while presenting your PowerPoint slides in a Teams meeting using these three methods.Method 1: Print your notesPowerpoint 2016 Mac Printing Slideshow For Notes Download
PowerPoint allows you to print Notes Pages in the print dialog.Powerpoint 2016 Mac Printing Slideshow For Notes Free
This prints the slide image at the top of the page and your notes below. You can change the font size of the notes text by modifying the Notes Master on the View ribbon. I usually increase the font size to at least 14 point so I can see the text easily. If the notes do not fit on the page with the slide image they will continue on the next page (which will not have the slide image). Here’s what one of my Notes pages from a recent webinar looked like.
You can have these pages on the desk in front of you or, if your laptop is raised on a box or platform, you can have the pages standing up in front of that riser. When you are presenting, move the pages out of the way when you finish with each page instead of trying to slide them under the remaining pages. If you have the laptop raised, you could put the pages in a binder and prop it up, flipping pages as you present.
Try not to look at the notes pages too much as the attendees will see your eyes moving away from the webcam.Method 2: Use your notes on the screenStep 1: Create a PDF file of your notes
You can also save the Notes Pages as a PDF. Option 1 is to print them to a PDF. Windows and Mac both include printers or options in the print dialog to print as a PDF. Option 2 is to use the Save a Copy feature to save a PDF. Make sure you go into the options for saving a PDF and select Notes pages as what you want to publish as shown below.Step 2: Set up the PowerPoint Slide Show in a window
Set up your PowerPoint file to display the Slide Show in the window it is in instead of in full screen mode. PowerPoint refers to this as the ’Browsed by an individual’ mode or Reading View. To use this mode, on the Slide Show ribbon, click on the Set Up Slide Show button. In the dialog box, in the Show type section in the top left corner, change the option by clicking on the radio button for ’Browsed by an individual’.
Click the OK button to save the change and exit the dialog box. Now whenever you enter Slide Show mode, the slides are run just in this PowerPoint window, not the full screen. This way of displaying Slide Show mode does not offer all of the features of full screen Slide Show such as laser pointer or inking but includes all animations and transition features.Step 3: Display the notes and slides on your screen
Open the PDF file you saved in step 1 above. Arrange it beside the PowerPoint window. Start the PowerPoint Slide Show and in Teams just share the PowerPoint window, not the full screen. Move your mouse over the PDF and use your mouse wheel to scroll the notes pages. If you accidentally click on the PDF window, click on the edge of the PowerPoint window to return focus to PowerPoint so you can advance your slides.
This method keeps your eyes on the screen all the time and it will appear to the attendees that you are not looking away from the webcam.
I used this method for a webinar recently. The organization was using a different meeting platform but this photo shows how I had my notes on the left side of my screen and the slides in the meeting platform on the right side of the screen. You also see a second device I am using that is connected as a participant so I can see what the audience sees.Method 3: Use a tablet or phone for your notes
You can also use the PDF of your notes you created in the previous method to view your notes on a tablet or phone. This allows you to run your slides full screen if you prefer so you can use the laser pointer or inking capabilities of full screen Slide Show mode.
Because a tablet or phone may be a much smaller screen than your laptop or external screen, make sure the text on the Notes Pages is big enough to read. You can adjust the text size in the Notes Master as described above.
With the PDF displayed on your device, use your finger to scroll through the notes during the presentation. If you can use a device holder to position the device close to your screen you will not have to look away as much to see the notes. A phone holder on a tripod can work or a tablet stand beside your laptop. Make sure you can comfortably reach the device and you are not moving closer to the webcam every time you reach for the screen.
Conclusion
If you use the Notes section of PowerPoint to hold your speaking notes and can’t or don’t want to use Presenter View when presenting in a Microsoft Teams meeting, use one of these three options to see your notes while displaying the slides to the attendees . I usually use Option 1 but try the different options and use whichever option you are most comfortable with.
Dave Paradi has over twenty years of experience delivering customized training workshops to help business professionals improve their presentations. He has written nine books and over 100 articles on the topic of effective presentations and his ideas have appeared in publications around the world. His focus is on helping corporate professionals visually communicate the messages in their data so they don’t overwhelm and confuse executives. Dave is one of less than ten people in North America recognized by Microsoft with the Most Valuable Professional Award for his contributions to the Excel and PowerPoint communities. He regularly presents highly rated sessions at national and regional conferences of financial professionals.
Download here: http://gg.gg/o7tob
https://diarynote-jp.indered.space
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